Office Manager
(Metro Vancouver, BC)

About the Position

Gentai is seeking a detail-oriented, organized, and motivated Office Manager to join our team. The Office Manager will manage a wide assortment of duties and be the key point of contact for anything concerning the office. The role is responsible for overseeing standard office management, the front desk, and managing all events, activities, and projects in the office. If you have previous experience as an Office Manager, a sense of initiative, and a can-do attitude, this may be the role for you!

The role will report into the Chief Financial Officer.

Responsibilities

  • Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, errands, and bills
  • Provide leadership and supervision to the front desk staff
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Coordinate with IT on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide administrative assistance to the management team and other departments
  • Schedule meetings and appointments
  • Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like events, seminars, and meetings and play a key role in planning the company’s AGM
  • Other duties as required

Position Requirements:

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems, and procedures
  • Strong organizational and planning skills in a fast-paced environment
  • Attention to detail and problem-solving skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • A creative mind with an ability to suggest improvements
  • Ability to problem solve and figure things out
  • A self-starter with the ability to work both independently and cross departmentally
  • Proven leadership capabilities with experience leading and managing direct reports
  • Excellent communication skills in both English and Mandarin.
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Strong proficiency in MS Office Suite (MS Word, Excel, PowerPoint, Outlook)
  • Valid drivers license and a reliable vehicle for running office related errands and execution of event planning tasks

Compensation Details

  • Full-Time, Permanent Position
  • Competitive Annual Salary and annual bonus program
  • Office-based position out of our Richmond location
  • Hours are Monday to Friday, 9:00am to 6:00pm
  • Extended Health Benefits paid for 100% by the company
  • RRSP matching
  • Paid Vacation

You will love working here
Employees tell us that they love that we strike the balance in creating an incredibly professional, yet dynamic, collaborative, and enjoyable corporate culture. We work in a fluid and fast-paced environment that is supportive of energetic and motivated individuals who pride themselves on being flexible and results-driven. Despite these challenging times, our business is thriving and that means that our employees get valuable exposure, lots of learning opportunities, and can truly have an impact on our business. We are committed to providing our people with a challenging and rewarding career because our employees are what set us apart and we know it.

Equal Opportunity Employer
Gentai is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran’s status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We want to hear from you!
If you are confident that you would be a strong asset to our team, submit both a cover letter and resume today to [email protected]. Be sure to tell us why you believe yourself to be a perfect fit! We thank all applicants for their time in applying, however, we will only contact those selected for an interview. Consideration of applications will begin immediately and continue until the position is filled.